Flexible #Approval Workflows
for Social Teams

ZoomSphere provides multiple content-approval methods including email, chat, comments and PDF exports, so your social media posts can be reviewed and approved in the way that best fits your team or clients.

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#ApprovalMethods

6 Approval Methods in ZoomSphere

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ZoomSphere Chat: The Fastest Way

Approval through ZoomSphere Chat is the quickest way for internal teams to review social media posts. Select one or multiple posts and send them directly to a teammate or group chat for instant feedback. With mobile push notifications and in-app commenting, teams approve content quickly and in context. Ideal for fast workflows and daily collaboration.

Post Statuses: Visual Workflow Control

Custom post statuses give your team a simple visual workflow. Mark posts as “To Approve” when they’re ready for review, and teammates will know exactly what requires their attention. Perfect for strucutred content processes and teams that need clear approval stages.

Email Approval: No Login Needed

Email approvals are ideal for clients who don’t log into ZoomSphere regularly. Assign their email to the “To Approve” status, and they’ll automatically receive an email with a direct link to review the post without creating an account. Simple, accessible and perfect for agency clients and external stakeholders.

Bulk Approval via Email

Bulk Email Approval lets you send entire weekly or monthly content batches in one organized email. Clients can review and approve multiple posts at once, making large-scale approval fast and efficient. Great for monthly social media calendars, campaigns or when you need to update many post statuses in one step.

Post Comments & Mentions: Feedback Made Simple

For fast, one-off approvals, simply tag teammates or clients in the post comments using the @ symbol to trigger instant notifications and get fast feedback or a simple confirmation. Perfect for last-minute checks, ad hoc approvals and rapid collaboration.

Export as PDF or Excel - Offline Reviews

Exporting posts or full content calendars to PDF or Excel is ideal for clients who prefer offline review. Send them a weekly or monthly overview they can download, print or forward internally. Best for external stakeholders, legal teams and traditional approval workflows where no login is required.

#Testimonials

What clients say about our
approval workflow

“What I like most about ZoomSphere are the custom statuses. They help us work more efficiently and make collaboration much smoother. We can easily assign posts to teammates and work on the content together, step by step.”

Andrea Sýkorová

Visibility SK, Social Media Manager

“The approval process is WAAAY smoother now. No more PDFs or Excel files or long email threads. Clients just see everything — visuals, copy, post time — and leave a comment or hit approve. It really helps. A lot.”

Przemek Zarzycki

Performante, Social Media Manager

“The best part is that I can schedule posts and they’ll go live even when I’m not at work. So for instance, I can record a video, send it to the client for approval, and the post will be published, even while I’m on vacation.”

Martin Škvarenina

Zaraguza, Content Creator

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#MobileApp

Approve posts anytime, anywhere

Stay in control even when you’re away from your computer. Get instant push notifications, open the post right on your phone, approve it on the spot, or add feedback directly in the comments. Fast, simple, and always with you.